Meeting Rooms

Updated: January 2016

This policy governs the use of all reservable event/meeting spaces located in DOR residential facilities by DOR staff, student groups and University Departments.

In addition to these policies, groups using these DOR spaces must also adhere to all policies and regulations outlined in the University Policy Library, the Policy Handbook for Residence Halls and University Owned/Operated Apartments, DOR website, and the ISU Dining website.

Reservations

  • Reservations are available during the academic year, when classes are in session, Monday - Friday from 7:00 am - 7:00 pm.
    • Residential facilities are locked Monday - Thursday 7:00 pm - 7:00 am and Friday 7:00 pm - Monday 7:00 am. Events/meetings are not permitted to extend into this time. 
    • During the summer term, the availability of space for reservations is very limited due to conference use and facility projects.
    • Reservations are not permitted during break periods.
  • Residence hall students and DOR staff have priority in the reservation of DOR space.
  • There is no charge for the use of these spaces.
  • Reservations can be made up to 3 months in advance.
  • No more than 4 future reservations may be held at one time for a specific group or individual.  
  • Use of the facilities does not in any way imply that the DOR endorses, encourages, or approves the purpose of the user.
  • Requests for political advocacy, poling, or associated activity will be referred to FP&M for consideration.

​Food and Drink

  • Food and non-alcoholic beverages are permitted in meeting rooms. Alcoholic beverages are not permitted.
  • In UDCC 136, non-student groups are required to purchase all food and beverage through ISU Dining.
  • Student groups are encouraged to purchase from ISU Dining.
  • Office of Risk Management policies regarding food must be followed.  
  • Food cannot be sold in buildings where ISU Dining convenience stores are located.
    • This includes UDCC, Maple-Willow-Larch, and Wallace-Wilson

Room Set-Up / Condition

  • Each space has a standard room set up. Groups may alter the set during their event/meeting, but the space must be returned to the original configuration at the end of the meeting/event.
    • Generally, the set-up of the room when you enter should be the same set-up when you leave.
  • The room must be put back to the condition it was in prior to using the space.
  • Groups or individuals will be charged for excessive cleaning or damages to the meeting rooms and equipment.
  • Property within each room such as pictures, furniture, works of art or any equipment may not be taken from the room.
    • Any person found in possession of or damaging articles belonging to the DOR will be subject to disciplinary actions and payment for damages.
  • The DOR does not provide nor set up tables and chairs, however if you find those items near where you are located inside the building, you may use them inside the building as long as you carry rather than drag them across the floor and put them back in the same condition and same location where they were found. 
  • The Student Government has purchased tables and chairs for organizations to check-out and use via the MU event management office.
  • Tacks or other hardware cannot be used to attach signs to the walls or DOR property.  Painter’s tape is acceptable, but not other tapes such as scotch, masking, double-sided, or duct tape.

Other 

  • The DOR will not be responsible for any articles lost in the building.
  • Scheduled activities must not disrupt or interfere with other meetings or scheduled activities.
  • The DOR does not allow loitering or overnight sleeping in the public spaces.