Groups 14 or More Days
Long-Term Academic Program (LTAP) accommodations provide summer housing and dining on a sponsor-arranged basis for groups of participants in an ISU-sponsored academic program staying 14 days or more. ISU sponsors arrange the dates and select the housing and dining option for the group, and supply an ISU account for payment.
- Housing Options
- Housing Rates
- Linen Packages
- Internet and Wireless Access for Guests
- Dining Options for Groups 14 or More Days
- Accommodations Request and Contracting
Long-Term Academic Program (LTAP) housing is typically available as early as the first Sunday of ISU’s Summer Session I classes and ends no later than the Saturday immediately following the last day of Summer Session II classes, although check-in and check-out dates are subject to availability each year. Sponsors should plan for check-in and check-out times between 10:00 a.m.-5:00 p.m. The housing areas used for accommodations also house ISU summer school students and/or short-term conference groups that are usually academically focused. For Summer 2018, we offer two housing options for LTAP participants.
- Frederiksen Court apartments are an option for program participants who are typically college undergraduates past their freshman year and above.
- Buchanan Hall residence hall rooms are an option for high-school age participants, as well as undergraduate-age (and above) participants.
Frederiksen Court Housing
Frederiksen Court apartments are located on the north side of campus and are only a fifteen-minute walk to most major campus buildings. Passenger elevator access is available to all residents in these 3-story apartments. Frederiksen Court apartments are designed for 4 occupants with either 4 private bedrooms or 2 shared bedrooms (2 people per bedroom with lofted beds). At the Department’s discretion, some shared bedrooms in the apartments may contain furnishings for two occupants, but only one occupant will be assigned to the bedroom. At the Department’s discretion, some bedrooms may remain unassigned and locked. Extra room furnishings will not be removed. The Department reserves the right to assign a guest from another similar program or an ISU student to any remaining vacancies within the apartment.
The apartments are air-conditioned, carpeted or solid-surface throughout, and furnished as follows: Bedroom furniture includes a bed (lofted in the 2-bedroom apartments), clothing drawers, desk, chair, file caddy, and wardrobe. Living room furniture includes a sofa, armchair, end table, coffee table, and if a ceiling light is not present, then a table and floor lamp. Laundry and kitchen appliances include washer, dryer, stove, refrigerator, microwave, dishwasher, and garbage disposal. Telephone lines are not active in the apartments. Exterior building telephones will be active for emergency and local calls; long-distance calls require a calling card. Each apartment has basic and expanded basic cable (televisions are not supplied). Apartments have wireless internet access. Residents provide their own study lamps, bed linens (for 36” x 80” XL twin-sized mattress), mattress pad, pillows, blankets, bedspreads, towels, washcloths, wastebaskets, cleaning supplies, cooking/dining items, and ethernet cable (if desired). Custodial service is not provided in the apartments. Residents will be provided a list of items to be cleaned upon check-out.
Alcoholic beverages may be consumed in the privacy of a Frederiksen Court apartment if individuals are age twenty-one or older. Smoking is prohibited on all university grounds, including parking lots, and in all university-owned or operated buildings, residence halls and apartments.
Frederiksen Court will be staffed with live-in Community Advisors (CA’s) in the ratio of approximately 1 CA for every 200 residents. Community Advisors will serve as an information resource for program participants regarding Department and University policies and procedures. They will also enforce Department policies, such as when noise, dangerous or destructive behavior occurs. The Frederiksen Court Office, located within the Frederiksen Court Community Center also serves as a resource for guests.
Parking permits may be purchased at the ISU Parking Division in the Armory to park in the Frederiksen Court parking lots (for Summer 2017, the cost of a parking permit was $39.00).
Frederiksen Court LTAP residents are required to have one of the Dining Options for Groups 14 or More Days.
See the Frederiksen Court Apartments and Community Center on a campus map or the layout (this link coming soon) of a typical Frederiksen Court Apartment (there are various configurations).
Buchanan Hall Housing
Buchanan Hall is located just south of Lincoln Way and the Memorial Union and is only a ten to fifteen-minute walk to most major campus buildings. The majority of Buchanan Hall housing consists of suites which are two sleeping rooms with a shared bathroom in-between. Residents in one room can access the other sleeping room through the shared bathroom. Passenger elevator access is available to all residents in this high-rise (one section is four floors high and the other is nine floors high) residence hall. A laundry room is on the lowest floor and is accessed using the resident’s building keycard. Laundry machines require a guest card to operate and these may be purchased at any of the open convenience stores run by ISU Dining.
The rooms are air-conditioned and furnished as follows: a desk, chair, and wastebasket for each resident; an XL twin-sized (single) bed (most of which will be lofted) and mattress for each resident; a chest of drawers, closet, and window coverings. Telephone lines are not active in resident rooms. Hallway and exterior building telephones will be active for emergency and local calls; long-distance calls require a calling card. Rooms have basic and expanded basic cable service (televisions are not supplied). Residents provide their own study lamps, bed linens (for 36” x 80” XL twin-sized mattress), pillows, blankets, bedspreads, towels, washcloths, toilet paper, cleaning supplies, garbage bags, and ethernet cable (if desired). Custodial service is not provided in the suites.
Approximately half of Buchanan Hall rooms are single-occupancy and the remainder are double-occupancy rooms.
Alcoholic beverages are not allowed in the Buchanan Hall guest areas for Long-Term Academic Programs (LTAP). Smoking is prohibited on all university grounds, including parking lots, and in all university-owned or operated buildings, residence halls and apartments. 24 hour courtesy hours are always in effect. Quiet hours are Sunday through Thursday 11:00 p.m. to 8:00 a.m. and Friday and Saturday 2:00 a.m. to 9:00 a.m.
Buchanan Hall will be staffed with one or more live-in Academic Program Assistants (APAs). Academic Program Assistants will serve as an information resource for program participants regarding Department and University policies and procedures. They will also enforce residence hall policies, such as when noise, dangerous or destructive behavior occurs. When open, the Buchanan Desk and nearby Geoffroy Conference Desk or Maple-Willow-Larch Conference Desk also serve as a resource for guests.
A limited amount of short-term parking to unload vehicles during check-in will be available nearby. Long-term parking permits may be purchased for parking in Lot 62, immediately south of Buchanan. For Summer 2017, the cost of a parking permit was $39 per month.
Buchanan Hall LTAP residents are required to have one of the Dining Options for Groups 14 or More Days.
See Buchanan Hall on a campus map.
Summer 2018 LTAP housing rates for groups are:
|Frederiksen Court||Summer 2018|
|A space in a 4-bedroom, 4-person apartment (1 person per bedroom)||$27.50 per person, per day|
|A space in a 2-bedroom, 4-person apartment (2 people per bedroom)||$20.25 per person, per day|
|Buchanan Hall||Summer 2018|
|A space in a double-as-single-occupancy room||$27.50 per person, per day|
|A space in a double-occupancy room||$20.25 per person, per day|
|A space in a designed single-occupancy room (smaller room)||$20.25 per person, per day|
Rates for next summer will be posted in approximately January of each year. For questions regarding estimates for future summers or special circumstances, consult with Conference Services Staff.
Linens are typically not provided and are not included in the rates. Linen packages for all guests may be requested on the contract for a fee. For Summer 2018, it will be $50.00 per package. Each package includes 2 sheets, 1 pillow, 1 pillowcase, 1 blanket, 7 towels, and 7 washcloths. Guests are responsible for laundering these during their stay.
All residence halls and Frederiksen Court apartments are wireless. Guests bringing a laptop need to bring an ethernet cable if they plan to plug into the ISU campus network by using the ethernet ports on the bottom of the access point in their residence hall room (except Martin) or Frederiksen Court apartment living room. Guests may also locate a wireless point on campus. Refer to this link for updated locations for wireless points on the ISU campus.
Guest access to the internet through the ISU campus network is a service provided by Information Technology Services at ISU. This service allows visitors temporary access to the Internet to browse the Web and check their e-mail. Initial guest access is either 7 days or the length of the event (if selected from a pull down menu). After expiration, visitors will not be able to re-register for guest access for 20 days. If your group will be here longer than 7 days, contact Conference Services Staff in advance to request your group be listed to allow for longer access. Steps to use the guest access are:
- Open a web browser.
- Enter "netreg.iastate.edu" into the address bar and press Enter if the ISU NetReg page does not automatically appear.
- Select the specific event you are attending if it is listed and select "Register Here" or select "Guest Registration Here" if it is not listed.
- Enter your local contact information and select "Next".
- Read the terms and select "I Agree".
- Reboot your computer when instructed to do so (approximately a one-minute wait) to complete your registration process.
Described below are ISU Dining Options for Summer 2018. Rates and options for the next summer will be posted in approximately January of each year.
Each LTAP participant and live-in staff (if any) are required to have either a Block Plan and/or a Dining Dollars Plan described below. Meal cards will be issued to individuals for access to their dining option.
Dining Service will be at Conversations Dining in the lower level of Oak-Elm Residence Halls beginning with breakfast on Monday, May 14, 2018, and ending after the dinner meal on Friday, August 3, 2018. Breakfast, lunch, and dinner are served seven days a week except for breakfast on Saturday and Sunday. In addition, Conversations Dining will be closed for all meals on Monday, May 28, 2018 for the Memorial Day holiday, and will be closed for all meals on Wednesday, July 4, 2018 for the 4th of July holiday observance.
The sponsor will be charged the full number of arranged meals for each block plan, regardless of the number of meals actually eaten by individuals.
|Block Plans||Description||Summer 2018 Price|
|20-Meal Block Plan||20 meals during contract dates per person||$185.00/person|
|30-Meal Block Plan||30 meals during contract dates per person||$270.00/person|
|40-Meal Block Plan||40 meals during contract dates per person||$350.00/person|
|50-Meal Block Plan||50 meals during contract dates per person||$425.00/person|
|60-Meal Block Plan||60 meals during contract dates per person||$495.00/person|
|Inquire about additional increments|
Dining Dollars Plan
Dining Dollars (DD$) can be used to purchase food, beverages, and snacks at all open ISU Dining Centers, C-Stores, and retail operations. A minimum of $100 per guest will be required if a Block Plan is not also selected. DD$ may be selected in addition to a Block Plan. Amounts are to be selected in increments of $10. Sponsors will be provided three opportunities to add DD$ during the summer, and must allow three business weekdays to become effective. All DD$ must be used before the contract end date listed, and no refunds will be issued for unused DD$. Discounts may apply (see table below).
|DD$ Amounts||Summer 2018 Discount|
|$200-$390||5% Discount from Face Value|
|$400-$590||7.5% Discount from Face Value|
|$600 plus||10% Discount from Face Value|
Complete serving hours for all ISU Dining Centers, C-Stores, and retail operations will be posted on the ISU Dining website on the Hours link for Summer 2018 as they become available. Menus and nutritional information will be on the Menus and Nutrition links as they become available. Where offered at ISU Dining retail operations open for summer, “express meals” may be substituted as the equivalent of a meal on the Block Plan. Locations where express meals will be offered will be posted on the ISU Dining website. When visiting the ISU Dining website, be aware that other information is for ISU registered students under individual contracts only and may not apply to LTAP groups (consult with Conference Services Staff if questions).
Replacements for lost meal cards may be obtained by contacting the Conference Services Office in 1243 Friley, telephone (515) 294-8384, Monday-Friday from 8:00 a.m.-11:50 a.m. and 1:00-5:00 p.m. If a replacement is needed outside of these hours, guests may obtain assistance through a dining services manager. There is a charge ($25 for Summer 2018) for a permanent replacement (consult with Conference Services Staff for additional details).
|Conversations Dining Serving Times* - Summer 2018|
|Breakfast||Closed||7:00 a.m.-9:15 a.m.||Closed|
|Lunch||10:00 a.m.-1:15 p.m.||10:45 a.m.-1:15 p.m.||10:00 a.m.-1:15 p.m.|
|Dinner||4:30-7:00 p.m.||4:30-7:00 p.m.||4:30-7:00 p.m.|
*See exceptions under "Block Plan" above. Additional meals may be purchased by individuals paying cash (or DD$) in the serving line. The Sponsor may also purchase guest meal tickets in advance through the Department of Residence staff member coordinating your LTAP contract.
|Conversations Dining Cash-in-Line or Guest Meal Ticket Price Summer 2018|
|Adult||Children (9 & Under with Adult)|
From bakery items and boxed lunches to unique appetizers and served dinners, ISU Catering's managers and chefs are equipped to handle any size event. Full-service catering is available for both university and non-university customers. ISU Catering is the provider of food and beverage services for events held at the Memorial Union. Staff have years of experience catering events throughout ISU's campus and the Ames area. Pick-up, delivery, and fully-staffed service is available.
Catering staff will meet with you to understand your event and the type of food you would like to have. Catering staff can accommodate special dietary needs as well as customize a meal of local or organic ingredients.
Our menu is available online at the ISU Dining website on the Catering link, or call us at (515) 294-2103, extension 1 to speak with one of our catering managers. We look forward to working with you!
For housing and dining availability, contact our Conference Services Staff. Housing and dining in specific areas is subject to availability of space and facilities projects each summer.
Due to our department's need for advance scheduling notifications for full-time staff, anticipated use of staff from outside our department, and the number of facilities projects/improvements, we are establishing deadlines and a financial commitment from our conference groups.
For returning groups from the previous summer, sponsors will be asked to complete either the Accommodations Request for Long-Term Academic Programs in Buchanan - Summer 2018 or Accommodations Request for Long-Term Academic Programs in Frederiksen Court - Summer 2018, listing requests for their group. During the spring (between January and mid-March), a contract will be issued to the sponsor, with details, rates, and deadlines, etc., to contractually confirm the accommodations for the group. The collection of information and the completion of a contract should be finished by mid-March. In the event the submitted contract is cancelled between Sunday, April 15, 2018 and the deadline for guaranteed numbers established in the contract, the Sponsor agrees to pay 20% of the cost of the room and meal plans. Additional deadlines and financial obligations will be outlined in the contract.
Sponsors will supply required information to complete room assignments for check-in. The sponsor will also be responsible to notify each participant of the housing and dining options selected for them, their expected check-in time and place, etc. Basic information will be supplied by the Conference Services Staff for the sponsor to supplement and send with personalized information to each participant.
If participants are under the age of eighteen, Sponsors must comply with the Youth Activities, Pre-Collegiate Programs and Camps policy and procedures and the Reporting Responsibilities - Violations policy and procedures on the ISU Policy Library website. Each year, all sponsors will be responsible for contacting staff at the Office of Risk Management at Iowa State University to obtain an appropriate Emergency Contact and Medical Information and/or Parental Permission forms and review any other requirements for bringing guests to ISU’s campus. Early contact is encouraged.
For new groups seeking accommodations, contact our Conference Services Staff as early as possible. New or returning groups inquiring about accommodations after mid-March may still make a request, but will experience a wait (up to five business days) to receive an answer on being guaranteed accommodations.