Forms & Documents

Below is a list of many commonly requested DOR forms and reference documents. If you have any questions or you can't find what you're looking for, please contact the DOR Administrative Office at

housing (at) iastate (dot) edu
.

When submitting contracts and/or forms, please be aware of the following:

Many of these items are in PDF format, so you will need Acrobat Reader or a similar program to open and view them. If you do not have a PDF viewing program, you may download a free version of Adobe® Reader®.

Housing and Dining Contracts

While contracts are available for you to download and print, it is STRONGLY SUGGESTED that you submit your housing contract on-line using AccessPlus. The DOR accepts no responsibility for contracts delayed or lost in the mailing process. For contracts for prior academic years, please visit our Archives section.

Contract Terms and Conditions

The following documents establish the DOR Housing and Dining Contract. The Contract is a legally binding agreement between Iowa State University and the contract signatory. For terms and conditions for prior academic years, please visit our Archives section.

Policy Handbooks

Along with the Terms and Conditions, the Policy Handbooks are incorporated into the Contract. For policy handbooks for prior academic years, please visit our Archives section.

Contract Cancellation and Waiver Forms

Please know that your Contract is legally binding for the entire academic year - both fall and spring semesters. If you cancel your Contract, cancellation penalties (up to 80%) may apply. Please review the Terms and Conditions for more information.

Guest Housing Materials

To make reservations or arrange check-in, please contact: Linda Trudo,

ltrudo (at) iastate (dot) edu
or 515-294-4773

Specialty Documents

Advertising in Residence Halls and Apartments
Campus organizations are encouraged to promote events, membership, and activities for their groups in the residence halls. This document lists the preferred methods of distribution that groups are expected to use. Please note: there is no guarantee that your information will be posted or announced. Questions? Call the Residence Life Office at (515) 294-6428.

Collection and Distribution Policy and Form for Residence Halls
Groups wishing to collect and/or distribute items through residence hall desks or mailboxes need to review this policy and complete the form on page two. We reserve the right to accept or reject a request for any reason. The decision will be based on this form as well as staff and space availability. Individuals interested in collection and/or distribution in Frederiksen Court or SUV may contact those community offices at

frederiksencourt (at) iastate (dot) edu
or .

Event Authorization Form
This form is used by organizations requesting the use of a space on campus for events such as: dance/concert/large events; events which include food, raffles, bake sales; a protest/rally fundraising events; informational or recreational activities, etc. You will receive consultation regarding any events. If you have further questions, please call the Student Activities Center at 515-294-1023 or go to the Events & Activities Website

Loft Plans and Guidelines
This document contains material lists and dimensions for some of the more commonly student-built lofts. These plans do not include instructions for ladders or guard / side rails which are required for use with all lofts. Residents under 18 who plan to bring a loft for use in their residence hall room must have a parent/guardian sign a loft waiver at check-in. If a parent/guardian will not accompany you to check-in, please print off this Loft Waiver Form, have your parent/guardian sign it and bring it with you to check-in. Please review our Lofts and Bunks section for additional loft information.

Meeting Room Policy and Reservation Agreement Form
The DOR has several meeting rooms within the residence halls that are available for reservation at no charge. This policy governs the use of this space by DOR staff, student groups and University Departments. For more information or to make reservations call 515-294-6428. Available DOR Meeting Rooms

Academic Year Storage Policy and Agreement Form for Residence Halls
Summer Storage Policy and Agreement Form for Residence Halls
The DOR attempts to offer residents storage options that are convenient and that meet the safety standards and operational needs of the department. The location of storage will vary from house to house and from academic year to academic year and will be dependent upon building configuration, academic year utilization, and planned maintenance and/or renovation. Student storage is not available in Frederiksen Court or University Village. Schilletter Village residents should contact the SUV Community office at

apartments (at) iastate (dot) edu
for storage information and guidelines.